What is a term in Adopt?
A term is a list of the courses, sections, and instructors for a given time. A term has a start date, an end date, and a date by which adoptions are due. The start and end date should match your school’s term information.
How do I create a new term?
After you log in to Adopt, click “Term Management” on the left hand side, then “Add Term” at the top. You’ll be asked to enter a name for the term (such as “Summer 2020”), a start date and end date, and an adoption due date. You’ll also be asked to set the term to “Open” (meaning that instructors can begin submitting adoption information) or “Closed” (meaning that instructors cannot submit adoptions).
After entering the basic term information you’ll be asked to upload a file that contains your term details. This can be an Excel or CSV file and should include the following columns at minimum:
- Department name
- Course number
- Course name
- Section number
- Instructor email
After mapping your file’s data to Adopt’s date (see below for more information on that), you’ll see a confirmation page and be able to create the term.
How does the field mapping work?
When you upload your term file, we’ll ask you which columns in your file match the specific data fields in the Adopt platform. For example, your file may have a column called “Dept name”, while in Adopt the field is called “Department Name”.
In the field mapping table, the left hand side shows you the various pieces of data you can upload, while the right hand side is the list of columns in your file. Simply choose which header in your file links to the field in Adopt, making sure to only map each header one time and that all of your headers have been mapped.
How do I know if a term was successfully created and how long will it take?
The Term Management page shows the list of terms you’ve uploaded and their status. After you upload a term, the status will show as “Pending” and then change to something else when it completes. You can click “Refresh Terms List” to see the updated status, or go right to Adopt to see the information populate as it processes. Most terms will fully process within one minute.
What is a partially completed term?
This indicates that a required field (such as department name, course number, or section number) was missing from a line in your file. Navigate to Adopt to see what was missed.
What is a failed term?
This indicates a problem processing the entire file, possibly due to a server error. Try logging out and back in before re-uploading. If the problem still persists, contact RedShelf support.
How do I change information in an existing term?
Navigate to the Term Management page and find the term you want to edit. To change the name or dates of the term, click the “Edit Term” button and update the information appropriately.
To change information about courses (such as adding/removing a course, changing the instructor, etc.), contact Redshelf support. In the future you’ll be able to make those changes directly in Adopt.
How do I delete a term?
From the Term Management page, click the trash can icon next to the term you want to delete. Note that you cannot delete a term if there have been adoptions submitted.
What user notifications happen when I upload a term?
You’ll receive an email once the term has been uploaded successfully. Instructors and reviewers will not receive notifications when a term file is uploaded.
Can I upload previous terms?
Yes! Just set the term name and dates appropriately to indicate that it was in the past.